New Copac database and revised interface

We’ve released a new Copac database and made a number of revisions to the interface. The most visible changes are:

  • An updated look which will work better with mobile devices.
  • Increased deduplication, including all pre-1800 materials.
  • Clearer indication of document format (eg. print vs electronic).
  • Options to expand merged records. You can look ‘under the bonnet’ of a merged record to see the original individual records supplied by each library, or just a subset of the original records eg. just those for printed materials.

We have currently removed the options for sorting search results. This is a temporary measure, one of a number of changes we have made whilst we assess how the new database performs now it’s in service. We will reintroduce the sort options again once we have a better sense of the overall system performance. We are also looking to move off our old hardware in the near future with one aim being to increase response times.

Changes to the database and interface have been made in response to feedback, in particular balancing concerns about duplicate records vs the desire not to lose access to the original records from each library for early printed materials. We’ve recently been working with Copac users on the interface changes and we’re continuing with interface testing and development later this year. So any feedback you have on the interface will be valuable for us to include into the ongoing development.

Note: The document format identification and deduplication are not perfect, they are both affected by the variability of the data. Deduplication of records for early printed materials has raised particular issues. We have a range of checks to try to deal with some of the record variation in both these ares, but we will be looking further at these in the future.

Missing catalogues:

Four of our contributors changed to a new library system last year, so to ensure we can continue to update their data we need a complete catalogue reload. They have had difficulties successfully exporting data so, currently, four catalogues are missing from Copac. We have been working with one of the libraries and their system supplier to help resolve problems with their data export. This has taken some time, but we should begin the load of the York catalogue shortly. If this goes well we will be aiming to load the other missing catalogues as soon as possible. The libraries affected are:

  • Imperial College London
  • University of Manchester
  • University of Sheffield
  • University of York (including NRM and York Minster)

Ongoing development

The new database and revised interface have involved major changes behind-the-scenes to provide us with a stable base for continued service expansion, as well as the potential to introduce new facilities in the future. We have some ongoing system issues and we’re working to mitigate these in the short term, whilst at the same time planning a move from our old hardware onto a new cloud platform, with a focus on response times.

Keeping in touch

You can stay in touch with Copac activity through:

You can also provide feedback on the service at any time through the Copac helpdesk: copac@mimas.ac.uk as well as by filling in our annual user survey. We really appreciate your feedback and the comments we get help guide the development of the service.

Beta interface trial

We’ve been making some interface changes and we’d appreciate your feedback. Please try the Beta trial interface and use one of the email links on the screens to let us know how you get on. The revised interface works with a new Copac database which we will be releasing by the end of July. Note: both the database and interface are still being actively developed and are subject to change without notice.

There are a number of areas we are still working on but we would value comments at this stage before the soft launch of the interface changes next week. The most visible changes are:

  • We have a done a lot of work on the deduplication and we are now deduplicating all records, including pre-1800 materials.
  • The document format is clearer, eg. does a library have a print or electronic copy.
  • There is an updated look and Copac will work better on mobile devices.

You can continue to use Copac in the same way as before, however, for those wanting to use them there are a couple of new features:

  • Where we deduplicate records from multiple libraries we merge these together as before, however, if you wish you can now expand a merged record to see all the original records as supplied by each library; for example, if you are interested in early printed materials you can still see all the details of each copy.
  • You can also expand a merged record to see just a sub-set of the original records eg. just the records for the print copies.

The interface is a work in progress. We have been working with some Copac users regarding the display changes and we’ll be doing more interface testing later in the year, so any feedback you have will be valuable as part of this ongoing development.

Record error reports button

The eagle-eyed among you may have already spotted that the ‘Does this record have errors?’ button is no longer included in the Copac records.

This feature was introduced, initially as an experiment, a couple of years ago and we’ve been really pleased by the way people have responded – identifying problems and supplying information that we can pass on to our contributors. This helps them clean up their local database and in turn improve Copac.

However, the response has been such that at the moment we can’t keep up with the number of error reports. Our blog post from May 2013 explains the processes and time taken around correcting errors in Copac: http://copac.ac.uk/blog/2013/05/record-error-reports/.

This can usually be absorbed into our workflow but the Copac team has reached a particularly busy point this summer, with two major factors affecting our capacity to deal with the error reports:

* We’re due to release the new Copac database in a few weeks (watch this space!)

* Staff changes mean we’re stretched on the Copac support side at the moment.

The decision to switch off the feature wasn’t taken lightly! However, we do plan to bring this back. We are looking at ways to streamline the handling of error reports to make it easier for us to support, at which point we will reintroduce this feature.

Meanwhile, we’re very grateful to all Copac users who’ve given us feedback using the button.